Itv Apprenticeship – Team PA In Norwich

Overview

Position Title: Team PA

Company: ITV

Location: Norwich, UK

Job Description:

To provide administrative support to the Commercial & Group Marketing Legal team, the Director of Legal & Commercial Affairs, the Head of CRR & Third Party Sales and the Head of Advertising Content Compliance.

The role includes administrative support in the contracting process including managing signatures, issuing relevant correspondence and contracts, filing documents/emails, maintaining and organizing team member’s diaries, organisation and booking of travel arrangements, maintaining team administrative records (e.g. holidays, absences), raising purchase orders and dealing with invoices, management of expenses and organising training sessions.

Responsibilities:

• Dealing with queries on document production and other ad hoc process queries;
• Working with the legal team to complete the contracting process of airtime, sponsorship and other deals including liaising with the business teams as needed, preparing contracts for signature and documentation and correspondence related to the contracting process and issuing documentation to clients;
• Managing legal and compliance training for all regional offices – CRR, Contract, Sales Manager
• Diary management for all team members and assistance in managing the team work in progress lists;
• Organizing the report for the monthly board meeting;
• Maintaining hard and soft copy files of all contracts and related documents;
• Assisting in providing contract documentation to the Office of the Adjudicator;
• Managing delivery of events which the team members are involved in;
• Dealing with team expenses and raising POs & invoicing for external legal or audit services;
• Using contract database systems and PDF-tools for signing/redacting information (DocMoto and AdobeSign);
• Booking of travel arrangements as needed;
• Arranging meetings, room bookings, technical support and refreshments as required;

Requirements:

• Team building and familiarity with a busy office environment;
• An intelligent team player with excellent organisational skills;
• A strong communicator who can develop and maintain effective internal and external relationships;
• Enthusiasm – someone who is motivated and proactive.
• High degree of integrity and confidentiality; and
• Good working knowledge of Word, Excel, Powerpoint, Adobe and Google applications;
• Experience handling and executing legal contracts/documentation (understanding signing authorities and the various timings that are involved);