Executive Assistant – Education Job Opening

Overview

Position Title: Executive Assistant

Company: City Of Dopusvi

Location: Saint Thomas, VI, US

Job Description

A highly responsible, confidential and professional administrative position responsible for a variety of administrative functions and duties necessary to ensure efficient flow of the Commissioner’s Office day-to-day activities. This work requires the use of considerable time management and initiative.

Work is performed in accordance with established policies and good judgment is required in the application and execution of tasks.

Supervision is received from the Commissioner or his/her designee.

Responsibilities:

• Liaison with applicable boards and commissions to coordinate scheduling of meetings and Commissioner’s participation
• Identify and analyze administrative policies and procedures for effective administrative operations.
• Assist with and provide support with completing special projects for the department
• Plan, coordinate, facilitate and schedule meetings for the Commissioner, Assistant Commissioner and his/her designee, as requested.
• Filing and maintenance of commissioner’s office records, reports and documents
• Organizes, coordinates and maintains the administrative functions of the Commissioner’s office to ensure smooth operational efficiency
• Provide administrative support to other divisions within the department, as necessary
• Maintain and manage Commissioner’s daily office schedule/calendar
• Performs other related work as required.
• Assist with the preparations of meetings and applicable events
• Coordinate travel arrangements for Commissioner or his/her designee as required
• Maintain and handle documents and information of a sensitive nature with austere confidentiality
• Prepare travel expense vouchers, reports, routine memorandums, letters/ correspondences and other documents as required for appropriate action and transmittal
• Handle issues of a confidential nature as requested by the Commissioner or his/her designee;
• Review and analyze incoming memorandums or correspondences and distributing appropriately
• Compile requisite documentation and data and prepare periodic and special reports for submittal to the Office of the Governor.
• Ensure proper office records are maintained

Requirements:

• Bachelor’s Degree or Advanced Certification from an accredited institution in related administrative or clerical field, or a similar related field; and a minimum of five years of experience in an office, including administrative work experience, or an equivalent combination of education and experience