ADMINISTRATIVE ASSISTANT – Education Careers

Overview

Position Title: ADMINISTRATIVE ASSISTANT

Company: City Of Dopusvi

Location: Saint Thomas, VI, US

Job Description

This is staff work in coordinating office services, such as budgetary requests, records control, manuals, policies, procurement and simplification of reporting procedures. An employee in this class is responsible for facilitating management by attending to a variety of administrative details, which is necessary to ensure a smooth workflow. Work requires the use of considerable initiative and judgment. Employee works under the supervision of a higher-level officer who assigns duties, describes scope of goals and objectives and furnishes guidance only on critical issues. Work is reviewed through conferences, reports and achievement of objectives.

Responsibilities:

• Collects, analyzes and compares data and trends; prepares reports including observations, conclusions and recommendations;
• Coordinates collection and preparation of operating reports, such as time and attendance records, budgetary expenditures and other statistical data. Compiles data for and prepares periodic and special reports;
• Performs other related duties as required.
• Conducts studies and collects information on administrative problems; analyzes findings and prepares reports of practical solutions;
• Studies departmental operational methods and makes recommendations to supervisor in order to improve workflow and simplify reporting procedures or implement cost reduction;
• Serves as an integral member of the office management team to provide substantive technical administrative advice in decisions affecting activities supporting program efforts;
• Supervises the work of subordinate personnel; assigns and reviews work for accuracy and completeness;
• Reviews and responds to correspondence relating to agency operation;
• Identifies, analyzes and develops administrative policies and procedures for effective administrative operation. Prepares work plans and schedules, interprets regulations and policies;

Requirements:

• Considerable experience dealing with personnel, procurement or budgeting, at least eight (8) years, which includes at least one year experience as an
• Administrative Officer III or a related capacity.
• Graduation from a four-year college or university with major course work in Political Science, Public or Business Administration or a related field;
• Four years managerial experience, dealing with personnel, procurement and budgetary matters;