Administrative Assistant – Department OF Facilities Management Jobs

Overview

Position Title:Administrative Assistant

Company:City Of Alachua

Location:Gainesville, FL

Job Description:

Bachelor’s degree in business administration, public administration or related field and one year of professional level administrative experience; or any equivalent combination of related education, training and/or experience. This position requires a the completion of Microsoft Word, Excel, PowerPoint and Outlook with a minimum score of “moderate knowledge”.  Successful completion of a criminal history background investigation is required prior to employment. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.

Responsibilities:

• This is responsible administrative staff work providing professional and clerical assistance directly to a higher-level supervisor.
• Manages and supervises assigned operations to achieve departmental goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed.
• An employee assigned to this classification provides a variety of routine and complex administrative work in the administration of a County government department.
• May supervise and coordinate the activities of employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending
• personnel actions; conducting performance reviews; and conducting departmental training and orientation.
• Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.
• Work is performed under the general direction of a higher-level supervisor and is reviewed through conferences, reports, and observation of results obtained.
• Assists in the development of short and long range plans; gathers, interprets and prepares data for studies, reports and recommendations; coordinates activities with other County departments and outside agencies as needed.

Requirements:

• Prepares drafts of speeches, presentations, resolutions, ordinances, contracts and administrative
• policies as assigned.
• Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
• Researches grant programs and prepares departmental grant applications.
• Investigates and follows-up on citizen requests for service, complaints and requests for information.
• Community Support Services Department: Drives a County vehicle and/or personal vehicle as required to perform duties.
• Provides administrative assistance to departmental staff in meeting management;
  Assembles background materials, prepares agendas and records action items for various meetings.
• Assists in the development of departmental notices, flyers, brochures, newsletters, media releases, news articles and other informational materials about programs and services.